Partridge Run Meet Rules & Notes [Final]

Pricing
Due to a number of special expenses in producing this map and event, the prices for entry will be:
1. For EMPO Members, individuals and teams will be $10 for one map.
2. For other New Yorkers, and NY club members, individuals and teams will be $12 for one map.
3. For those from outside of NY it will be $15 for one map.
4. Additional maps will be $1.
5. SI stick rental will be $2.

There will be map bags available on site, though it would of course be nice if you brought your own (legal size) bag. Anyone who e-mails me that they will be attending can expect a heat-sealed map & bag (if you want that; those who will use Ski-O map-holders might not want the bag).

Ski & Snowshoe Score-O Timing and Points Rules
1. Your event-clock starts when you start by punching the Start Box and then receive your map(s); there will be no advance time to look over the map and plan your route; you have up to 4 hours to get as many controls as you can. Note that the course closes at 3:00 pm, so while Starts are allowed until Noon, if you want to take the full 4 hours, you will need to start by 11:00 am.
2. As with all Ski-O and Snowgaine type events: you must keep all of your equipment with you at all times. That means that if you use skis, you cannot just leave them at the bottom of the hill and climb on foot without them. You can come through the Start/Finish and change equipment at any time.
3. This is an SI (SportIdent) event. There will be no punch cards. If you do not have your own SI “stick”, you can rent one for $2. If you are not familiar with SI as the means of recording that you arrived at a control point, you can receive instruction at the registration area.
4. The SI boxes have been placed as much as two weeks ahead of the event. If it is very cold, this could affect their batteries, and perhaps cause some units to fail. I have no prior experience with this, so this is something of a live test. Should you not hear a beep or see the red light blink when you punch, punch your map or clue sheet (or something) with the pin-punch attached to the control flag to be sure you get credit for that control. All SI units visited worked properly during a test run on Wednesday.
5. You must stay within the red boundary borders shown on the map. We have no permission to enter any private lands. Public roads can of course be used anywhere. I have tried to set the course so that this should largely be a non-issue.
6. There are a total of 30 controls. Each control successfully attained and recorded will be worth the points as indicated by its Control Number if you drop the last digit. So,
     a. 31 = 3 points (8 controls)
     b. 44 = 4 points (8 controls)
     c. 58 = 5 points (9 controls)
     d. 104 = 10 points (5 controls)
7. The overtime penalties are severe: for every minute or portion thereof that you return after 4 hours or after the course closes at 3:00 pm (whichever is first), you will lose the value of your lowest control. So, if you start at 11:00, and return at 3:01, you will lose 1 control (likely worth 3 points); return at 3:03 and you will lose 3 controls (worth 9 to 30 points).
8. Any ties in points will be decided on the basis of fastest time recorded at the finish. If still tied, the one with the most controls would win.
9. The course closes at 3:00 pm at the latest; all controls are subject to being picked up after that time.

Parking and Amenities
1. The Registration/Start/Finish area is on High Point Road (approximate address: 189 High Point Rd.), in the town of Berne, a bit east of the intersection with Bradt Hollow Road. UTM coordinates are: E 566,078; N 4,714,332. Long/Lat are: Lo -74 -11.479; La 42 -34.713. The datum used is WGS 1984. Here is a map from downtown Berne (the junction of NY 443 & NY 156):
2.

3. The Start/Finish parking area is quite small, and currently it isn’t plowed out; so as of now all parking will be along the road.
4. You will likely need to park along High Point Road, and everyone should be sure to park on the South side of the road. This is a dirt road, somewhat narrow, which may be icy at the time of the event. We need to make sure that other vehicles can get through without hitting your car.
5. There are NO FACILITIES of any sort anywhere in Partridge Run. Come prepared.

Classes and NYSSRA Championship Qualifications

1. If you want to earn Ski-O points, you have to ski (or at least carry your skis around with you).
2. To be considered as having successfully completed the course, however you place, you must get at least 4 controls.
3. If you choose to snowshoe, or if the conditions are such that skiing is impossible, you will get credit for entering an event.
4. For all individual participants, there will be 8 classes, with M&F in the following age ranges:
     a. >19
     b. 19-34
     c. 35-54
     d. 55+
5. For Team/Group participants there will be 3 classes:
     a. Group Male
     b. Group Female
     c. Group Mixed
6. There will be no awards beyond personal satisfaction, and the results will list everyone together, with an indication of Class and how they chose to travel (skis, snowshoes, whatever).

Safety
1. Ponds/lakes/marshes which are outlined with the black bank line symbol may not be crossed, even if they appear frozen solid. Even if there are ice fisherman and snowmobiles out on them! If you try to do this you will be DISQUALIFIED (and quite possibly dead).
2. One of the major creeks has been marked as “un-crossable” (mapped as a stream with bank lines on both sides), because it is significant and could be quite dangerous on the day of the event. Crossing it is a disqualifying offense. You may find other streams which you feel should not be crossed, and I strongly recommend that you follow such feelings.
3. Marshes which are not outlined with a black bank line to indicate they are un-crossable, may be crossed, at your own risk. However, be aware that in a test run on Wednesday, Sue broke through the ice crossing a marsh, and went in up to her knees.

4. The area is mostly bounded by roads (East-North-West) and a major powerline (South). The safety bearing is generally North, as the Start/Finish area is located on the northernmost east-west road. If you run into trouble, get to the nearest road, and work your way back.
5. Cell phone coverage exists but is poor (one bar), so do not count on that as a safety feature.
6. Be prepared for snowmobiles on any and all trails, whether they are allowed there or not.
7. While deer season is over, be aware that there are still some hunters going after game birds or small game like rabbits. They have to be very close to their targets, so they are not much of a safety issue. Still, wearing bright clothing is a good idea.

Map Notes
1. The map is printed at 1-25,000, with 5m contours. This allows for a single page at “legal” size to cover the entire area. I considered offering multiple maps at a higher resolution, but decided that the advantage of having the entire map on one page out-weighed the advantage of having a different scale. The controls are not placed in tricky positions, where a tighter scale would be particularly helpful.
2. This is an orienteering map, not a Ski-Orienteering map or a Rogaine/Snowgaine map (though it is closer to their typical scale). That means:
     a. There is no green over-print to indicate ski-trail widths. This is a totally ungroomed area, and what you find on any given trail is what you get. I cannot predict the prior snowmobile or skier or snowshoer passages.
     b. Trails are shown in foot-O black, and their different levels reflect the most common uses of those trails:
          i. The “vehicle track” symbol is used for trails which are open (legally) to snowmobiles;
          ii. The “footpath” symbol is used for trails which are nominally only ski trails, and are regularly skied or snow-shoed, but be aware that snowmobiles often disobey the law and use these trails;
          iii. The “small footpath” and “indistinct footpath” and “narrow ride” symbols in the winter all show semi-open paths which are much less likely to have been tracked by anyone (until this event).
     c. This version of the map is a hybrid, made from various base maps; unlike Ski-O maps, it does show some vegetation info, which is all via the software program “Kartapullautin”; this aspect is barely field checked, but I have not as yet observed any big issues while checking the control locations. I would say that generally some areas could be mapped a bit more light green than white, as the automated process doesn’t seem to recognize areas with much deadfall or saplings.
     d. The State land is outlined in Red, with the tag lines pointing towards the State land. This is the only land you are allowed on. There are 4 “in-holdings” shown on the map, which are both surrounded by the red boundary line and marked with the ”Out-of-Bounds” symbol. There are a few places where you might encounter state boundary markings (generally yellow blazes) which don’t appear to match anything on the map. These are mostly holdovers from before the state bought some piece of land. In one or two places there are allowed access trails through private land, which are marked by red boundaries on both sides of the trail. You can ignore any boundaries not shown on the map.
     e. One Ski-O map feature which IS shown on this map is that the plowed roads are over-printed with the purple V symbol. There may be some ancillary driveways or entrance tracks which are plowed, but these are the major plowed roads.
     f. Various things that are not shown on “Snowgaine” maps are shown on this map:
          i. Stonewalls: there are many, they are frequently used as control locations, and they are mapped at 4 levels; depending upon the ultimate day-of-event snow depth, you may be able to see/use these as guides (and there are likely even more stonewalls that are not mapped as yet, but they should not come into play);
          ii. Cliffs: these are not completely mapped, but where they are most relevant they have been mapped and are shown;
          iii. More small features, such as small depressions, boulders, rootstocks, are shown, where they have been found to date.
     g. There was a significant heavy/wet/snowstorm in December, and there are more downed trees than are mapped, either as trail crossing issues or as rootstocks.
3. There are “Clue Sheets” available at Registration/Start; they are not on the map; they use orienteering symbols without English translation; they should not really be needed, but you can get them ahead of your map, and ask for definitions.

Refreshments
     1. There is NOTHING out on the course. You should carry whatever you think you will need.
     2. We will have cold and hot water available at the Start/Finish, along with cookies & pretzels, so you could choose to cycle through there in order to obtain some cold/hot drinks and fortification.

Final Thoughts
     1. Because the area is often used by non-orienteers (and thus potential tamperers with our setup, primarily snowmobilers), the control flags may be somewhat more buried/hidden than usual; they were set so as not to be visible from afar; still, if you are near the correct vicinity, this should not pose a problem for you.
     2. You MUST check in with the Start/Finish crew if you have been recorded as starting the event, no matter what; we need to be SURE that everyone has returned; this is for YOUR safety, as well as our peace-of-mind.
     3. If you think you have seen things on the map which should be adjusted, please let me know; I will certainly research areas where anyone has seen something they do not think is correct.
     4. Have FUN!

And an Invitation (or two)!

All are welcome to come down to the Hawkes-Teeter’s homestead (6 miles away, in “downtown” Berne), after the event for some more hot drinks, a snack or two, and perhaps an “adult beverage”, from around 3:30pm (or whenever all competitors have returned) ‘til whenever. The map to the event site is also the map back to our home. If our driveways are full, do not park at the store across the street from our house, but back up the street a bit at the Post Office (it will be closed then).

Everyone is also invited back on Sunday (Jan 25) for a “Control Pick-up Party”. We need to get most of the controls picked up soon, so that they can be passed on David Hunter/Janet Findlay (for the Empire State Games Ski-O’s) when Sue & I drive north to Quebec on Tuesday (Jan 27). If you come back, you can pick-up at locations you did not visit during the event (and I’m pretty sure no one will sweep them all on game day). But, if at all possible, be sure to bring a portable drill with you, as many of the SI stations are drilled into trees. A small backpack would also be a good idea. Let me know that you are coming via e-mail, or telling me at the event. We will plan to head out from H-T central (1633 Helderberg Trail) at around 10am.

-Phil H-T