EMPIRE ORIENTEERING CLUB Annual Meeting - Thursday, August 16, 2012 Smittyʼs Tavern, Voorhesville, NY Meeting called to order at 6:15 PM by President Phil Hawkes-Teeter. Present was a quorum of President Phil Hawkes-Teeter, Vice President Frank Boscoe, Treasurer Janet Tryson, Secretary Eric Hamilton, Gabor Bobok, Sue Hawkes-Teeter, Bill Jameson, Michelle Jameson, Cynthia Johnson, William Kennerly, Dylan Thies, and Glen Tryson. Elections: Phil Hawkes-Teeter opened the floor for nominations. Glen Tryson moved that the current officers continue for another year; Gabor Bobok second; motion passed unanimously. Phil Hawkes-Teeter reviewed committees:
Treasurerʼs Report: Janet Tryson reported that we have a July 31 balance of $5,061.93. Eric Hamilton moved, Glen Tryson second that we accept the treasurerʼs report, carried. Minutes: Minutes of the June 11, 2011 annual meeting were accepted as posted on a motion by Glen Tryson, second by Gabor Bobok, carried. Bylaws Discussion: The discrepancy within the Bylaws as to what constituted a quorum for the Annual Meeting was discussed [specific number of 5 vs. 10% of the membership]. Janet Tryson moved, Susan Hawkes- Teeter second that the bylaws be revised to be consistent at 10% of the membership, carried unanimously. Annual Dues and Entry Fees: Consensus was that club dues and local meet fees should remain the same. Fall Schedule:
May 10 - 12, 2013 - A meet Middle course at Moreau S.P. on Saturday; Sprint and Long courses at Wakpominee, Fort Ann, on Friday and Sunday respectively. Peter Goodwin will likely do the U S Trail O Championships at Moreau. Issues being worked on presently:
Phil Hawkes-Teeter said that once we have Camp Wakpominee map complete the next logical map will be Pine Ridge, Poestenkill. A number of local maps were discussed. Equipment Purchases: Phil Hawkes-Teeter recommended that anyone who would be doing serious mapping project should be on OCAD10 or 11. He will work on getting a license for Frank Boscoe and Will Kennerly. A countdown clock was discussed. Dylan Thies said he might be able to obtain components if someone wanted to build one. Consensus was that we borrow DVOAʼs for the A meet. We also discussed an upgrade for the OE2010 licence to allow more than 500 participants. No action was taken. Bill Jameson moved, Frank Boscoe second that we purchase a new banner (feather) flag, carried. Ideas for the design of the flag will be accepted until the Club Championships on November 3. Staffing Needs: We need more SI managers trained for local meets. Frank Boscoe volunteered and suggested Gabor Bobok and Phil Hawkes-Teeter provide a training opportunity with the software before one (or more) of the local meets. Phil and Gabor agreed. Local Map to Sprint Standards: Dylan Thies offered to work on one of the local maps to bring it up to sprint standards. New Club Tee Shirts: Janet Tryson will look into getting new Scarborough tee shirts. There is a minimun order of 12 for $59 each. It was the consensus that the club would provide a subsidy so the shirts would be $50 each. Long sleeve shirts would be $10 more. Janet will let us know details by e-mail. Being no further business Bill Jameson moved to adjourn, Glen Tryson second, carried. Respectfully submitted, Eric J. Hamilton Secretary |
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