EMPO Annual Meeting Minutes
June 7, 2008
EMPO President Gabor Bobok called the meeting to order at about
12:50 noting there was a quorum present, including Treasurer Janet
Tryson, members Phil Hawkes-Teeter, Sue Hawkes-Teeter, Glen Tryson,
Dmitri Soloviev, Robert Lange, Frank Boscoe, Kathy Fisher, Cynthia
Johnson, Meghan Sharp, and Doug Swank.
The Treasurer's report was circulated including a balance sheet
for the past year. Janet Tryson reports that there is currently
$10,597.88 in the checking account, and in the past year there was a
net income of $294.73.
Phil Hawkes-Teeter reported for the SportIdent committee that we
have a total of 22 usable SI control boxes, plus one each for clear,
start, and finish. We also have two master stations, one of which
could be programmed as a control box (or any other function) if
needed. A proposal was made to start charging a rental fee for the
SI sticks that have been free to borrow up until now, as a way to
encourage participants to purchase their own. The question was
raised as to whether pin-punching could be optional on courses with
e-punch. It was decided to leave pin-punching as optional on only
the White/Yellow courses, with intermediate/advanced courses using
SI not given an option (i.e., those participants would have to pay
the rental to do those courses or use their own punch). Glen moved
the rental fee be set $1.00, Phil second, carried. In addition, the
SI stick waiver sheet will be updated to reflect acknowledgment of
replacement cost of $40 (up from $35), reflecting an increase in
costs from vendors.
Phil reported on the progress of the updated Moreau base map,
saying the photogrammetry is about two-thirds complete (being done
by a company in Scotland). He also says Mark Dominie might be
available to field-check this fall or next spring. Phil is also
making progress on a map where the Helderberg summer workshop is
held. Janet reported she has about half of the Schenectady Central
Park map drawn into OCAD 8 from a 1992 basemap.
For the fall event schedule, Phil reported he's planning to do a
mini-Rogaine at Partridge Run on Saturday, September 6. Glen and
Janet will run the NOD meet on Sunday, September 21 at Grafton
Lakes. Bruce Beesley and Frank Boscoe will cooperate on an event in
October, date not yet set. Grant Staats, EMPO VP, still plans to
direct the club champs event at Thacher/Pinnacle in November. No one
has stepped forth yet to direct a Scout-O event, but several
weekends in October and November are available. Janet noted a new
EMPO Meet Director's Guide is available for prospective meet
directors or anyone wondering what might be involved. Contact a club
officer for a copy.
Frank Boscoe reported he's also a member of the Albany Running
Exchange,
[www.albanyrunningexchange.org]
which is an outgrowth of a SUNY student association group, which
owns land that they want to use for an adventure race sometime in
the future. The property is the Dippikill Wilderness Retreat
[www.dippikill.com] near
Warrensburg. Glen advised that EMPO members can offer course setting
help.
Nominations for club officers included the present slate of Gabor
Bobok-president, Grant Staats-vice president, Janet
Tryson-treasurer, Eric Hamilton-secretary. Member Cynthia Johnson
put forth her name for treasurer, as Janet at one point indicated
she was ready to move on from the position she's held for over 10
years. However, she indicated she would continue for at least one
more year. Phil moved to accept the current slate of officers, Glen
seconded, carried.
With no further business the meeting was adjourned at 2:15 pm.
Respectfully submitted,
Janet N. Tryson, Treasurer
Addendum to the minutes:
Secretary Eric Hamilton reported to the officers by e-mail:
"As for my responsibilities, I have submitted an application of
exemption of sales and use taxes and a charities registration package
to file with the office of Attorney General [of New York State]. Both
are relatively straightforward now that we have our 501(c)(3)
[designation by the IRS]."