Annual Meeting, May 9, 20154 - 6 PM
Meeting called by Phil H-T
Member Attendees: Phil
& Sue Hawkes-Teeter, Glen & Janet Tryson, Janet Findlay & David
Hunter, Fred Pilon, Collette van Kerckvoorde, Candi Raines
Annual Meeting
Nominations from the floor for Club Officers
(acting as "Nominating Committee"). The existing Officers were re-nominated.
Election of Club Officers
The existing Officers were re-elected by acclamation. Appointment of Committees and Coordinators: No changes were made
Financial status
- Treasurer's Report
- Current account balance $12,744.48
- Principal expenditures were:
- $7,233 to Mark Dominie for mapping Pineridge
- $640 for a new OCAD 11 license
- $1471.80 for additional SI equipment
- It was noted that the EMPO Ski-O Team won prize money for the club due its winning performance at the US Ski-O Championships
- Dues, entry fees
Spring local schedule- Anything else that could be added?
- No one present was able to add an event
- Phil will check further with Frank about who has been asked
Autumn local schedule- NOD?
- Bob Canham and Marc Largie have indicated they could be first time Meet Directors this season, and hosting the National Orienteering Day event at Saratoga Spa seems like a good option
- Columbus Day? (it would compete with UNO A Meet)
- To be dropped for this year due to A Meet conflict
- We will offer W/Y Rec courses at our A Meet, which could be our October local meet
- Club Champs? (Pineridge in November?)
- Phil and/or Glen could direct
- Phil will check with Walter to get an OK
- Scout-O?
- Frank should talk to Gabor
Possible Equipment Purchases & Distribution- Plexiglas plates for Ski-O controls
- There was consensus that this was a reasonable idea, and an offer was made to purchase them; but David indicated he could make them himself; he will produce some prototypes for review; Phil will send him a proposed layout
- Stands
- Fabricating new aluminum stands cannot be done cheaply enough without making a large quantity, and we don’t want to go into selling them
- Janet F will purchase a set of 10 fiberglass ones from the Canadian O-Store (EMPO will reimburse)
- SI Units?
- Not buying any now
- Several existing units will need new batteries for the A Meet; Phil will contact Eddie Bergeron to see what he would want in the way of a “Contribution”
- Otherwise, Janet & David can get the units to Eric Teutsch in Ottawa
Mapping Plans/Status- Local maps
- Phil continues working on Partridge Run as time allows
- Bill has drafted an update for Crandall Park
- A Meet maps
- Hiring for New/Updated Maps
- Grafton
- Glen will take a look at the newly acquired land south of the highway
- If deemed suitable, Phil or Glen can pursue with Mark Dominie
- Might just be for local events
- Thacher
- Not next on the priority list
- Partridge Run/Cole Hill/Game Farm
- Adding the Game Farm (now owned by the Town of Berne) to the Cole Hill map is the top priority
- Need to discuss with Dominie what he would charge to upgrade existing map to A Meet level, and similar upgrade to Partridge Run
- Rensselaerville State Forest
- If Dominie takes on some or all of the above, Phil could turn to developing a Rogaine map of this State Forest; probably good for an 8 hour event
Local Staffing Needs- More Directors for local events
- David is interested in possibly hosting a Mt. Bike-O (MTB-O) at Mt. Van
- This could be a national level event
- He will contact Greg Lennon, who has been promoting MTB-O
Next A Meet (Pineridge, October 3-4, 2015)
- Status
- Frank (Meet Director) could not attend, but everything is pretty much on track
- Bill has agreed to handle the Finish, so there are now Team Leaders for all functions
- Phil has recently talked with Walter and will be starting field work on courses this week
- Erin Schirm request
- His request to use the Moreau map was deemed acceptable in return for his promotion of our A Meet in developing his training/tour
- Baby-sitting?
- It has been agreed that we will offer it on Sunday only (the long course day)
- Minimum charge of $5 required when registering
- Additional $5 for every hour (or part) beyond 1, to be paid in cash
- String course?
- Yes, we will offer one
- Phil will check with Betsy Hawes to see if she would be willing to manage it
- Will & Stacey might be possible alternatives if Betsy can’t/won’t do it
- Tent Rental?
- Fred rented a tent not too long ago for another event he hosted
- For 20ft x 20ft tent the cost was $400
- He will look into whether the company he used would be available for our event
- Team Leaders?
- No updates, except as noted above Bill will lead the Finish team
- Staffing?
- David expressed concern about having enough staff for the Start team
- Fred and Collette volunteered to join that team
Closing Arguments- No one chose to argue about anything
Adjournment- A motion was made to adjourn, was seconded, and passed by acclamation
- The hot dogs were still warm
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